Disclosure and Barring Service

DBS Applications

The DBS has issued new forms that must be completed when undertaking a DBS check with a parish volunteer.  There are also helpful guidance notes to assist applicants in completing the forms and ensuring they have the identity documents required to progress the check.  If you have any previous version (dated December 2019) please destroy these.  Please click below to download current versions.

CSSA DBS 3b form

CSSA DBS 3b Guidance form

CSSA DBS3c guidance form

CSSA DBS3c Sept 2023 new

CSSA DBS 4 form Feb 2023

CSSA DBS 4 Guidance Notes

DBS Update Service

We are also encouraging all volunteers to register with the update service. This service is free and will assist in streamlining the process when rechecks are required. If volunteers complete the consent form below, we will register them as we are processing their DBS check.

Guide to DBS processing Feb 2023

Need to get in touch about a safeguarding issue?

Contact our Safeguarding team by calling 023 9421 6486 or by using the button.

Quick Guide to DBS checks for PSM's

To support your in your role as PSM’s whilst we adapt to the new way of working with volunteers at a parish level, we have produced a quick guide.  You can access the guide below and are encouraged to read and save a copy for your future reference.

Quick guide DBS for Parish Safeguarding

DBS Identity Checking

The below link is to the DBS ID checking guidelines.  We know this can be a complex area and the guidance from the government will assist you in your roles, providing relevant detail.


DBS Eligibility Tool

If you are approached in relation to a new group/initiative starting in your parish – we would ask that you contact the safeguarding office for advice and support on this. You can also use the DBS eligibility tool to determine whether the roles identified are eligible for a check. A link to the tool is below:

Find out which DBS check is right for your employee

DBS Levels of Check

For information, we only undertake Enhanced DBS checks in the Diocese. Below is a link to the info specifically about enhanced checks and what constitutes regulated activity.

Eligibility guidance for enhanced DBS checks

Volunteer Recruitment

Please see below forms required for recruitment of volunteers within your parish:



Once a volunteer has completed the initial recruitment process (registration form, receipt of 2 satisfactory references and offer for role made) where it is a role with DBS eligibility, the applicant should be requested to complete the DBS forms required and make an appointment with the Parish Safeguarding Minister for ID verification to be undertaken.

More about the DBS process can be found under the DBS applications section – Quick Guide to DBS Checks for PSM’s.